MINUTES

Al Acker, Immediate Past Moderator

Harold Bailor, Guest

Margaret Beck, Development Trustee

Mark Bendure, Administration & Human Resources Trustee

Sally Borden, Former Vice-Moderator

Faye Colling, Guest

Colleen Dolan-Greene, Vice-Moderator

Rev. Larry Hutchison, Minister

Bob Lauer, Treasurer

Gene Perrin, Outgoing Social Action Trustee

Kathy Rock, Religious Education Trustee

Dan Secrest, Camvass Trustee

Lynda Smith, Moderator

Stuart Smith, Guest

Kathe Stevens, Secretary

Janet Thompson, Finance Trustee

Jerry Wahl, Buildings & Grounds Trustee

Dan Wiest, Membership & Growth Trustee

Gwen Winston, Worship Trustee

Agenda attached (items in italics are attached to the original minutes filed with the Church Office).

At 7:10 P.M., Moderator Lynda Smith opened the meeting.

APPROVAL OF MINUTES: Upon review, it was MOVED to approve the May 6, 2002 minutes [C.Dolan-Greene/Kathy Rock]; CARRIED.

OLD BUSINESS:

Board Retreat: Organization, Calendar, Capital Improvements, Dates — Lynda reported she, Rev. Hutchison, and Vice-Moderator Colleen Dolan-Greene met to discuss dates and topics (Organization, Calendar, Capital Improvements) for the annual board retreat. After discussion, it was moved that the Board retreat will be September 15, 2002, from 1:30 p.m. to 6:30 p.m. [D.Secrest/J.Wahl]; CARRIED.

Since the first Monday of the month conflicts with the obligations of other board members, the Board meetings will be convened the second Monday of each month, beginning with the October 14^th Board meeting.

Colleen distributed a sample calendar, which Church Administrator Wendi Winston will maintain. There was discussion on items which should be placed on the calendar [ks1] . A board/calendar meeting will be July 8^th at 6:55 p.m. Colleen will coordinate major dates we know have to happen. Committees will be asked to submit their dates before July meeting.

PR: Brochure, et al — Al Acker and Sally Borden gave an update on the Church brochure. Aydin Akcasu was suggested as a graphic designer. A volunteer is needed to help design the brochure. It is hoped that additional people will be found for the Marketing/PR committee. Outside funding may be available with a well put-together plan.

Canvass — Kathe Stevens reported that just over $70,000 in pledges have come in. Confirming letters will go out.

NEW BUSINESS:

Lynda gave a warm welcome to new trustees Dan Secrest and Mark Bendure, and thanked outgoing trustees Gene Perrin and Kathe Stevens.

Music Director — Colleen reported that Lyle Brown has offered to be choir director. He will waive the director fee and use the funds to pay outside vocalists to be section leaders. Todd Ballou and Lyle are working out the details using Todd’s old contract as a model. A contract is also being created for the section leaders. There is currently $6,500 in the 2002-03 budget for choir director/music director, and $1,600 for an accompanist. It has been agreed that Todd will receive $6,000, and Lyle will received $4,000 with Lyle’s portion to be used for section leaders, music, etc. Faye Colling has offered to pay $10/student for rehearsal and performance, which totals $1,200. To reach a budget goal of $10,000, it was MOVED that $700 be appropriated from the Worship budget ($500 speaker honorarium and $200 music honorarium) [J.Thompson/A.Acker]; CARRIED. Lyle will report to Todd, the section leaders will report to Lyle.

Sample Communication Policy — Gwen Winston distributed a sample communication policy, to be further discussed.

TREASURER REPORT: Bob Lauer reported that income was low for May, and expenses high. Both pledges and rents came in low; the gas bill was high. Expenses were $3,400 over budget. Money needs to be borrowed to pay our fair share dues. It was then moved Jan moved that ask Memorial Funds for a loan of $8,720 to pay our fair share dues, to be reimbursed by the Veatch grant in July [J.Thompson/J.Wahl; friendly amendment S.Borden/J.Wahl]; CARRIED.

FINANCE REPORT: Jan Thompson submitted a June 3, 2002 Finance Trustee Report which contained the following motions: “I move that the Memorial Fund Committee be charged to create written procedures for board approval at our September church board meeting stating how these funds are to be spent at the church,” and “I move that all money collected in the name of First UU Church of Detroit be spent for the church. Tax credit statements will be given only to people who give money to the church for the church. I further move that said policy be printed four times a year in our church bulletin for the congregation’s attention.” [J.Thompson/M.Bendure; friendly amendment S.Borden/M.Bendure]; CARRIED.

Charlotte Allen has offered to donate to First Church 10% of the money raised by the sale of Colin Allen’s paintings. After discussion, it was MOVED that Charlotte may reserve McCollester Hall or Pullman Hall to sell Colin’s paintings, at satisfactory date with the Church and her [S.Borden/J.Thompson]; CARRIED.

MINISTER’S REPORT: Larry discussed the various qualities required for ministry in the Cass Corridor. He is taking July and part of August as a vacation. There was discussion on fundraising and that topic will be on the agenda as a major part of board retreat.

MODERATOR’S REPORT: Mary Neale advises that all necessary organ repairs were done. There is $1,266 left in the fund presently. Janis Thompson and Lynda attended Campus Ministry meetings and Rev. Hutchison, Jan, and Lynda will write a grant to get try to obtain money for liberal religious campus programming.

TRUSTEE REPORTS: Lynda explained trustee reports for the benefit of new trustees Mark Bendure and Dan Secrest. Various written reports were presented and are attached to the original minutes filed with the Church Office.