Attending:
Mark Bendure, Administration & Human Resources Trustee
Linda Darga, Social Justice
Colleen Dolan-Greene, Moderator
Jim Harvey, Vice Moderator & Strategic Planning
Rev. Larry Hutchison, Minister
Bob Lauer, Treasurer
Carolyn Ludwig, Religious Education Trustee
Dan Secrest, Canvass & Finance
Kathe Stevens, Secretary
Arlene Teed, Guest
Jenny Teed, Director of Religious Education
Janet Thompson, Building & Grounds Trustee
Agenda attached (items in italics are attached to the original minutes filed with the Church Office).
At 7:15 P.M., Moderator Colleen Dolan-Greene opened the meeting by opening the floor to reflections on the new year.
APPROVAL OF MINUTES: After review, it was MOVED to approve the minutes from the November 10, 2003 meeting with one correction: the ad hoc security committee is DanSecrest and Linda Darga. [D.Secrest/M.Bendure]; CARRIED.
TREASURER'S REPORT: Bob Lauer summarized Vendor Accounts Payable FY 2004 and Revenue and Expense FYTD 12/31/03. The proceeds of Helen Riebling?s $52,000 bequest are in. Bob did a quarterly report on Special Purpose Funds as of 12/31/03 (which does not include Memorial or Trust funds). The furnace fund has $7,239.46 and Mortz has been paid; half of the furnace pledges have been collected. There was a discussion on repaying the loan to the Trust. The matter was referred to the Finance Committee for a recommendation. Finance Trustee Dan Secrest said he would try to have a recommendation for the next Board meeting.
CHALICELIGHTERS FUND: Jan reported a Detroit company has been located which could do the signage for the amount of the grant. There was a discussion on transferring $3,500 from the general fund to segregate for the Church brochure.
MINISTER'S REPORT: Rev. Hutchison thanked the Board for his bonus, reporting on his activities since his return to work.
DIRECTOR OF RELIGIOUS EDUCATION REPORT: Jenny Teed summarized Report to the Board 1/12/04. Jenny requested use of the assembly room for children's worship There followed a discussion of Gail Twitty's lease. It was suggested the room be fixed (leaky roof, noheat) first.
REVIEW OF DRAFT STRATEGIC PLANNING REPORT: Jim Harvey reported onhis Strategic Planning Report. The Strategic Plan committee consists of: Lynda Smith, Colleen Dolan-Greene, Rev. Hutchison, Jim Harvey, Gwen Winston, Mark Bendure, and John Strauther[secretary?s note, John Strauther has passed away since these minutes were taken]. The Committee began meeting in August with its focus the charge from the Trust, which had given a loan with the expectation that there would be an assessment of the general financial viability of church (including the issue of whether or not the sale of the building should be considered). The Committee decided sale would be counter-productive and the emphasis should be on growth. There followed a discussion on growth, sharing the sanctuary, and the impact of Rev.Hutchison's retirement. There was a discussion on the Board's focus; it was suggested that issues be discussed in some detail with the Congregation. It was also suggested that another mission/vision statement be created before calling a new minister. April 1st is the deadline to request an interim minister; September 1st is the deadline to begin a search for a new minister.
The secretary left at 8:45.
Written reports submitted:
January 12, 2004 Building and Grounds Trustee Report
Worship Trustee Report 10/19/03
HR/Administration Committee Meeting Notes (12/1/03)
Respectfully submitted,
Kathe Stevens, Board Secretary
Governance | Home